See exactly how many patients

A Hello AI demo is a no-obligation, 30-minute walkthrough where we analyse your current marketing performance and show you exactly where leads are being lost. Unlike a traditional sales call, we pull your actual ad data — with your permission — and identify the gap between what you are spending and what you are actually booking.

During the demo, you will see:

• Live AI call handling — how the AI dental receptionist answers calls, qualifies patients, and books appointments directly into your practice management software
• Attribution dashboard walkthrough — how the attribution dashboard connects every marketing dollar to a real patient outcome
• ROI projection — projected returns for your specific practice, modelled through our ROI calculator

There is no pressure and no hard sell. Our goal is to give you enough clarity on your current marketing performance that the next step — whether that is working with us or not — becomes obvious. Most practice owners tell us the demo alone gave them insights their current agency never provided.

No preparation is required before your Hello AI demo — we handle everything on the call. You do not need to connect your practice management system, share login credentials, or grant access to your Google Ads or Meta Ads accounts prior to the session.

During the demo, we may ask to view your current ad performance via screen share so we can provide a more accurate assessment of your marketing gaps. This is entirely optional and helps us tailor the walkthrough to your specific situation.

If you do want to come prepared, having these details handy is helpful:

• Monthly ad spend — a rough figure so we can run a precise projection through our ROI calculator
• New patients per month — your current baseline so we can model growth potential
• PMS system — if you use Dental4Windows, CorePractice, or Praktika, we can demonstrate exactly how the two-way integration works, including real-time appointment booking and patient record syncing

After the demo, if you decide to move forward, our onboarding team handles the full technical setup — PMS connection, ad account linking, and phone system configuration. The entire process typically takes five to seven business days.

Hello AI integrates directly with Australia's three most widely used dental practice management systems: Dental4Windows, CorePractice, and Praktika. The integration is a real-time, two-way sync — meaning the AI can read available appointment slots, book patients into your calendar, and update patient records without any manual data entry from your team.

This is not a basic calendar overlay. The PMS integration enables:

• Provider availability checks — the AI reads real-time schedules to find open slots
• Practitioner matching — patients are matched to the correct provider based on treatment type
• Instant confirmation — booking details are sent back to the patient within the same conversation
• Multi-location accuracy — each site connects independently, so availability is always correct across every location

If your practice uses a different PMS, we may still be able to work with you. Our development team is actively building integrations for additional systems, and we offer a waitlist for unsupported platforms. During your demo, we can confirm compatibility and show you exactly how the sync works. The PMS connection is included in every Hello AI plan at no additional cost.

Hello AI plans start at A$1,299 per month for a single location. The base plan includes:

• PMS integration — real-time two-way sync with Dental4Windows, CorePractice, or Praktika
• Attribution dashboard — cost per booked patient, not just cost per click
• Lead tracking — every enquiry tracked from first click to appointment
• AHPRA compliance review — all campaigns and AI interactions checked
• 300 AI voice minutes and 1,500 SMS credits included

From there, you activate only the modules your practice needs — such as Google Ads management, Meta Ads campaigns, local SEO, the AI caller, or conversation insights — and your monthly cost adjusts accordingly. There are no lock-in contracts, so you can scale modules up or down each month.

A typical single-location practice running Google Ads with the inbound AI receptionist active spends between A$2,100 and A$2,800 per month before ad spend. Ad spend itself is paid directly to Google or Meta and is not included in the Hello AI fee. Multi-location practices receive discounted rates — each additional location is charged at 50 percent of the base rate. Our ROI calculator can model projected returns based on your specific budget and treatment mix.

The most productive demos include the practice owner or principal dentist and the person responsible for day-to-day marketing or front desk operations. Having both perspectives ensures we can address strategic goals alongside operational realities.

We recommend attendees based on your practice type:

• Solo practitioners — just you is perfectly fine; we tailor the demo to your situation
• Single-location practices — the principal dentist plus the practice manager or front desk lead
• Group practices or DSOs — include the operations or regional manager who oversees marketing spend, as we will demonstrate cross-location reporting through the attribution dashboard

The demo runs for approximately 30 minutes. We cover your current marketing performance, demonstrate the AI receptionist and marketing engine live, and walk through projected ROI for your specific practice. If you want a shorter overview, we can accommodate that too.

We record every demo with your permission so anyone who cannot attend can review it afterwards. Simply let us know when you book and we will send the recording within 24 hours of the session.

In the first 30 days, most practices see three measurable changes across speed, coverage, and visibility:

• Faster speed to lead — the AI caller contacts every new lead within 60 seconds of a form submission, compared to the industry average of over five hours, increasing conversion rates by up to 40 percent
• Higher call answer rates — practices previously missing calls after hours or during busy periods typically see answered rates rise from around 62 percent to above 90 percent once the AI receptionist is active 24/7
• Complete attribution visibility — the dashboard shows your true cost per booked patient rather than just cost per click, often revealing which campaigns are underperforming or which channel is delivering far more value than expected

It is important to note that patient volume growth builds over time. Advertising platforms typically need two to four weeks to optimise targeting, and patient decision-making for dental treatment often involves a consideration period. The first 30 days establish the foundation — the compounding growth typically becomes visible from month two onwards.

A traditional dental marketing agency manages your ad campaigns and sends you a monthly report showing clicks, impressions, and perhaps phone call volume. The fundamental problem is that the report ends where your revenue begins — at the point a lead actually books and sits in the chair.

Hello AI is a full-funnel growth system that closes that gap. Here is what we do that a traditional agency does not:

• AI-powered call handling — every inbound call is answered and qualified through the AI receptionist, and every form lead is contacted within 60 seconds via the AI caller
• Direct PMS booking — appointments are booked straight into Dental4Windows, CorePractice, or Praktika with no manual data entry
• True cost-per-patient attribution — the attribution dashboard shows which campaigns, keywords, and channels are putting patients in chairs, not just generating clicks
• One platform, one invoice — replaces the fragmented setup of managing two or three separate vendors for ads, call tracking, and your website

Every component is built to work together, which eliminates the data gaps that make traditional dental marketing so difficult to measure.

Hello AI is designed to support dental practices at every stage, including brand-new practices that are still building their patient base. In fact, new practices often see the highest return because they have zero legacy inefficiencies — everything is set up correctly from day one.

Here is what Hello AI provides for a new practice from launch:

• AHPRA-compliant campaigns — the marketing engine builds Google Ads and Meta Ads campaigns targeting your local area
• Instant call coverage — the AI receptionist ensures every enquiry is answered immediately, even before you have hired full front desk staff
• Day-one attribution — the dashboard gives you clear visibility into your cost per patient from the very first week

Many new practice owners worry about committing before they have steady revenue. That is why Hello AI has no lock-in contracts and a modular pricing structure. You can start with just the essentials — for example, Google Ads management and the inbound AI receptionist — and add modules like local SEO, outbound calling, or Meta Ads as your revenue grows.

We recommend new practices allocate a minimum of A$2,000 to A$3,000 per month in ad spend alongside the platform fee to generate meaningful lead volume. During your demo, we can model expected patient numbers based on your location, competition, and treatment focus using our ROI calculator.

The most common reason dental practice owners lose trust in marketing agencies is a lack of transparency — you pay thousands per month and receive a report full of vanity metrics like impressions and clicks, with no clear connection to actual patients in chairs. Hello AI was built specifically to solve that problem.

Here is how we are structured differently:

• Real-time attribution — the attribution dashboard tracks every dollar from ad click to booked appointment, so you always know your true cost per patient
• Full visibility — you can see every campaign, every lead, every call recording, and every booking in real time
• No lock-in contracts — pause a module or cancel entirely at the end of any billing cycle without penalties
• Your data, always — lead history, call recordings, and campaign performance are always exportable and belong to you

The platform is Australian-owned, all data is stored on Australian infrastructure, and every campaign and AI interaction is reviewed for AHPRA compliance. We are not asking you to trust a promise. We are giving you the tools to verify the results yourself, every single day.

There is no mandatory minimum ad spend enforced by Hello AI, but we provide guidance based on what produces meaningful results in the Australian dental market. Our recommended starting budgets:

• General dentistry (metro) — A$2,000 to A$3,000 per month across Google Ads and Meta Ads combined
• High-value treatments (implants, Invisalign) — A$3,000 to A$5,000 per month, as these keywords are more competitive and patient consideration periods are longer
• Regional and rural practices — often achieve strong results with a lower spend due to reduced competition

These budgets generate enough lead volume for the AI systems to engage with and for the attribution dashboard to produce statistically useful data.

The ad spend is paid directly to Google or Meta — it is not included in your Hello AI platform fee and never passes through our accounts. You retain full control of your budget and can adjust it at any time. During your demo, we analyse your local competition, treatment focus, and growth goals to recommend a specific budget range. We can also model projected returns at different spend levels using our ROI calculator.